About the Student Cross Association - supporting the Easter pilgrimage to Walsingham

Easter pilgrimage to Walsingham

STUDENT CROSS ASSOCIATION

About the Student Cross Association

The SCA's aims
Committee membership
Committee meetings
Annual General Meeting
Joining the Committee
Trustees
Financial help available
Regular giving and fundraising

The SCA's aims

To raise funds for grants or loans through individual donations, Student Cross merchandise, and other appropriate means
To distribute grants or loans to needy pilgrims (low-waged and unwaged) to help them to take part in Student Cross
To ensure that all grants or loans are properly spent and accounted for
To report back to the Student Cross Annual General Meeting on allocation and use of grants or loans
To maintain the Student Cross Association web page

The Constitution of the Student Cross Association

Committee membership

SCA committee members are (re-)elected every year at the Student Cross Association Annual General Meeting in Walsingham. The current Student Cross Association Committee consists of:

Up to 5 Trustees
1 Honorary Treasurer
1 Assistant Treasurer
1 representative from each Leg of Student Cross (10 in total)
Maximum of 5 Other Elected Members (OEMs)

The Chair and Vice-Chair of the Committee are elected by the SCA Committee from within its own body every three years. Leg Reps are elected by their individual Legs every year. OEMS and Trustees are elected by the general body of Student Cross at the SCA AGM.

SCA 2012-13
Chair: Colin Macdougall
Vice-Chair: Kathryn Arblaster
Treasurer: Rev Paul Wilkinson
Assistant Treasurer: Clare Byrne

How can someone join the SCA Committee?

Anyone with an interest in or expertise in fundraising, marketing, merchandising, design or volunteering for charity might like to consider serving on the SCA Committee. There are two main ways to serve on the SCA Committee:

1. As a Leg Rep
2. As an OEM (Other Elected Member)

SCA Leg Reps are responsible for being the contact point between their Leg and the SCA. This includes:

attending SCA meetings
making sure that key decisions made by the SCA are communicated back to the Leg (including information about available grants)
helping Leg leaders to ensure that they complete and return their annual statement of how SCA grants have been spent
publicising the work of the SCA to the Leg

SCA Leg Reps are elected every year by the Leg in its individual Leg AGM.

For more information please contact your current SCA Leg Rep:

Easter - Ruth Stanley
Ely - Juliet Brien
Essex - Sarah Browncross
Kettering - Holly Gilbert
London - Susanna Tayler
Midland - Craig Ince
Northern - Carmel Boylan
Oxford - Danny Whitehouse
Peg - Clare Byrne (also Assistant Treasurer)
Wells - Murray White
Wensum - Colin Macdougall (also Chair)

OEMs (Other Elected Members) are elected every year at the SCA AGM. OEMs have full voting rights. To stand for election as an OEM please submit your name, with the name of a proposer and a seconder, to the Chair by midday on the day of the SCA AGM (usually Holy Saturday). A nomination can be submitted by:

Emailing it to the Chair by the Thursday before Palm Sunday
Adding it to the nomination list which will be displayed on the Pilgrim Bureau noticeboard (alongside the SCA AGM agenda) at Walsingham
Giving it to your Leg SCA Rep to pass to the Chair
Giving it to the Chair in person at Walsingham

(NB: please make sure that you and your proposer will be present in person at the SCA AGM, as in the event of a contested election both you and your proposer will be required to speak.)

Current OEMs:
Ali Hodrien
Jonathan Riley
Dominic Shirt
Ed Snape
David Stanley

Also currently co-opted:
Paul Wilkinson (Treasurer)
Kathryn Arblaster (Vice Chair)
Steve Simmons

The Student Cross Association (SCA) is a registered charity (charity number 1019313) which exists to raise and disburse funds to needy pilgrims to enable them to walk Student Cross.

For further information contact the Chair of the Student Cross Association, Colin Macdougall. Email association [at] studentcross.org.uk

Our patrons

Chris Bain, Director, CAFOD
Tim Gorringe, St Luke's Professor of Theology, University of Exeter
Rt Rev Bishop Malcolm McMahon OP, Bishop of Nottingham
Rt Rev Peter Nott, former Bishop of Norwich
Rev Timothy Radcliffe OP, former Master of the Order of Preachers

SCA AGM

The SCA AGM is held every year at Easter, usually on Holy Saturday in Walsingham at the same time as the Student Cross AGM. The Agenda for the SCA AGM is available from Leg Reps, and is displayed on the Pilgrim Bureau noticeboard from arrival on Good Friday.

As with the Student Cross AGM, an item for discussion at the SCA AGM can be proposed by passing the item to be considered for discussion to the Chair, by midday on the day of the SCA AGM. The Chair will determine if the item can be added to the agenda. The agenda will include a standing item listing the positions available for election at the SCA AGM.

The SCA AGM each year presents and approves the Annual Accounts for the previous calendar year.

View the Annual Accounts summary for 2011 (pdf)
View the Annual Accounts summary for 2010 (pdf)
View the Annual Accounts summary for 2009 (pdf)

Trustees

The Trustees of the SCA carry the ultimate responsibility for ensuring that all legal and financial aspects of the Association's work are in order, and that the SCA's work is carried out in accordance with its Constitution, and in accordance with Charity Commission's guidelines and other legal guidelines.

Up to 5 Trustees can serve at any one time and may serve for up to 5 years. After 5 years they may stand for re-election at the annual SCA AGM in Walsingham, or choose to stand down and a new Trustee elected. As the position of Trustee carries both legal and financial responsibility and liability, it is essential that anyone wishing to serve as a Trustee has a thorough knowledge and understanding of the remit and processes of the Association and charity law also. It is strongly recommended that anyone interested in becoming a future Trustee first takes the opportunity to serve on the Committee as a Leg Rep or OEM so that they can gain an intimate knowledge and understanding of how the committee and the Association function.

If you are interested in finding out more about the Trustee role, please contact the SCA Chair

Current Trustees:
John Bryden (elected to 2013)
Steve Carpenter (elected to 2013)
Michele Crawford (elected to 2013)
Paul Fay (elected to 2016)
Damien Sweeney (elected to 2013)

When does the SCA Committee meet?

The SCA Committee meets a minimum of twice per year. The first meeting is the SCA AGM. This is normally held at the same time and place as the Student Cross AGM (usually in the Pilgrim Bureau in Walsingham each Holy Saturday). The second meeting is held in Walsingham every Holy Saturday, usually in the Pilgrim Bureau Library, after the Student Cross AGM. The third meeting is usually held in October/November. This third meeting is where most of the SCA's main business is discussed and decisions made, including how much money is available for disbursement to Legs in grants for the following Easter.

Minutes of SCA meetings
October 2012 SCA meeting
Easter 2012 SCA meeting
October 2011 SCA meeting
Easter 2011 SCA meeting
November 2010 SCA meeting
Easter 2010 SCA meeting
October 2009 SCA meeting
Easter 2009 SCA meeting
October 2008 SCA meeting

All members of Student Cross, regardless of whether or not they are on the SCA Committee, can be invited to attend SCA meetings as an observer and/or to propose items for the agenda. However, as physical space can sometimes be limited, if you would like to attend an SCA meeting please contact the Chair in advance to let them know you would like to come.